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In the spring of each year (usually, the first Friday and Saturday of every March), lectures and presentations are sponsored by the Society. Even-numbered years find the annual gathering in Texas, while in odd-numbered years the gatherings are held in one of the other three states of the Synod of the Sun of the Presbyterian Church (USA) and of the Cumberland Presbytery of Arkansas and Mission Synod.

In 2013 the Society met on the campus of the University of the Ozarks in Clarksville, Arkansas. In 2014 the Society met at Mo-Ranch, near Hunt, Texas. In 2015 the annual meeting will be held at First Presbyterian Church, Tulsa, Oklahoma. The 2016 annual meeting of the PHSSW was held March 11-12 at First Presbyterian Church in Fort Worth, Texas. In March of 2017 the Society met at St. Charles Avenue Presbyterian Church in New Orleans, Louisiana.

The 2018 annual meeting will be February 16-17 at the Lake Highlands Presbyterian Church in Dallas.